Project Specialist Flex - Marketing - HYBRID

Job Description

As a Project Specialist within the Marketing PMO, you’ll focus on the executional portion of programs and campaigns by supporting PMO Program Managers and Senior Project Managers who guide these high-volume initiatives from strategy through delivery. This role will also independently manage the delivery of multiple mid-level projects on time and within the established scope. This includes monitoring and managing the initiation of forecasted work, coordinating timelines with cross-functional partners, ensuring image and product readiness, facilitating reviews, and producing recaps for completed projects.

For this role, a key area of focus will be providing project management support for Nordstrom’s Holiday catalog. This includes managing timelines, collaborating with cross-functional partners on milestones, ensuring product accuracy, and supporting creative and leadership reviews. The ideal candidate is detail-oriented, collaborative, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

Catalog Project Management Support:

• Lead project management efforts for Nordstrom’s Holiday catalog, ensuring all timelines and deliverables are met.
• Collaborate with Marketing Program Manager and Print Production on timeline planning and milestone coordination.
• Partner with Image Project Manager on the FIS process and catalog product features, ensuring alignment while tracking to overall project schedule.
• Partner with the Merchant Team (NMG) to ensure product accuracy

Timeline & Schedule Collaboration

• Develop and maintain comprehensive project schedules, capturing key milestones from inception to delivery.
• Coordinate with cross-functional teams, including Marketing Program Managers, Creative Merch (CM), and Merchants, to ensure alignment on deadlines and scope.
• Proactively identify potential risks to timelines and offer solutions to mitigate delays.

Image Readiness & Product Management

• Manage all aspects of image readiness, including:
• Product verification to ensure alignment with catalog requirements.
• Coordinating sell shot collection and approvals.
• Gathering and incorporating buyer feedback to ensure product accuracy.
• Partner closely with Creative Merch and Merchant teams to ensure product readiness for catalog production.

Review Management

• Collaborate with Marketing Program Managers to facilitate and support all catalog review processes, including:
• Creative Reviews (in partnership with Art Directors).
• Leadership, Legal, and Requestor Reviews.
• Provide consultative support during reviews on product-related questions, such as product swaps or adjustments.

Project Planning & Lifecycle Management

• Assist Program or Senior Project Managers with campaign planning as needed.
• Champion processes and workflows to safeguard consistency, while flexing when required for project success.
• Lead executional projects across various channel deliverables from kick-off to delivery.
• Schedule, facilitate, and recap project-related team meetings (e.g., kick-offs, creative reviews, stand-ups, and risk mitigation huddles).
• Ensure proper project closure and archive procedures are executed.

Project Management System Coordination

• Maintain all project documentation, schedules, and approvals within PMO technology systems.
• Ensure the system centrally houses all project requirements and updates, providing visibility to stakeholders.
• Leverage reporting tools to analyze and communicate project trends, insights, and potential risks.
• Suggest process or system improvements to streamline workflows and optimize efficiency.

Business Knowledge

• Maintain a strong understanding of the Nordstrom business, target customer segments, and goals, specifically as they relate to the Holiday catalog.
• Stay informed on Nordstrom’s marketing initiatives and performance to align project goals with broader business objectives.

Qualifications

• 2-4 years of professional experience in project management, marketing, or catalog production.
• Bachelor’s Degree in Marketing, Advertising, Mass Communication, or equivalent experience.
• Demonstrated knowledge and application of project management principles.
• Familiarity with marketing channels, including print production, digital, and creative workflows.
• Strong organizational and time management skills with an ability to manage multiple projects and prioritize accordingly.
• Excellent verbal and written communication skills.
• Proactive problem-solver with a collaborative mindset and a “can-do” attitude.
• Comfortable in fast-paced, deadline-driven environments with shifting priorities.

Preferred

• 4-6 years of project management experience in marketing, advertising, or catalog production.
• Experience working with cross-functional teams, including creative, merchandising, and legal.

Technical Skills

• Proficiency using project management software solutions.
• Familiarity with Mac OS and Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• Ability to quickly learn and adapt to new systems and tools.
• Familiarity with Workfront

We’ve got you covered…

Benefits

Our employees are our most important asset and that’s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources

A few more important points...

The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

Nordstrom will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.

© 2022 Nordstrom, Inc

Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.

Pay Range Details

The pay range(s) below are provided in compliance with state specific laws. Pay ranges may be different in other locations.

Washington: $24.50 - $45.00 Hourly

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf