Project Manager Assistant

About AlphaHire

AlphaHire is a high-growth recruitment firm focused on delivering exceptional hiring results for companies across industries. We pride ourselves on a fast-paced, collaborative environment where communication, organization, and flexibility are key to our success.

Position Overview

We are seeking a proactive and detail-oriented Project Management Assistant to support the Managing Partner and recruiting team in day-to-day operations. This role will serve as a central point of coordination across recruiters, clients, and internal stakeholders — ensuring efficiency, clarity, and follow-through in all aspects of our recruitment cycle.

Key Responsibilities

• Candidate Coordination: Manage candidate submissions by tracking recruiter activity and ensuring all documentation is complete and submitted in a timely manner.
• Client Communication: Collect and relay feedback from clients to recruiters; follow up as needed to ensure next steps are clear and executed.
• Direct Sourcing: Assist in sourcing qualified candidates for urgent or high-priority roles, leveraging internal tools and platforms.
• Scheduling Support: Coordinate interviews between clients and candidates, manage calendars, and confirm appointments.
• ATS Management: Update and maintain our Applicant Tracking System (ATS), ensuring that candidate status, notes, and communications are accurately recorded.
• Internal Workflow Optimization: Act as a communication bridge between recruiters and leadership, helping to flag delays, clarify expectations, and drive accountability.
• Special Projects: Support other recruitment or administrative projects as needed, reporting directly to the Managing Partner or a designated team lead.

Qualifications

• 3+ years of experience in a fast-paced administrative, recruitment coordination, or executive support role
• Familiarity with ATS platforms and basic recruiting workflows
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Comfortable handling confidential and sensitive information
• Self-starter with a solutions-oriented mindset

Compensation & Benefits

• Competitive salary commensurate with experience
• Performance-based bonuses
• Flexible work hours
• Opportunities for growth within a fast-scaling organization