Virtual Assistant

Location: Remote

Job Type: Full-time

Industry: Administrative Support | Operations | Executive Assistance

About The Company

This fast-growing organization is built on the belief that operational excellence is the foundation of business success. Whether supporting startups, established enterprises, or executive leaders, the company provides tailored, high-quality virtual support services across administrative, communication, and scheduling functions. With a remote-first culture and an international team, they empower businesses and entrepreneurs to focus on high-impact work while trusting their daily operations to a capable and reliable team of virtual professionals.

Role Overview

The company is seeking a highly organized, detail-oriented, and self-motivated Virtual Assistant to join its distributed team. This individual will play a critical role in streamlining workflows, managing communications, and supporting a range of administrative tasks across multiple departments or directly with executive leaders. The ideal candidate is tech-savvy, a strong communicator, and someone who thrives in a fast-paced, asynchronous environment.

As a Virtual Assistant, this person will be entrusted with managing calendars, coordinating meetings, processing emails, preparing documents, handling basic data entry, and occasionally supporting project coordination. While the responsibilities may vary depending on client needs, the role consistently requires strong judgment, time management, and a commitment to professionalism.

Key Responsibilities

• Manage calendars, appointments, and scheduling for executives or team leads across time zones
• Monitor and respond to emails, flag urgent messages, and draft follow-up communications
• Conduct internet research and compile information into reports or spreadsheets
• Coordinate virtual meetings, including agenda preparation and note-taking
• Prepare documents, presentations, and templates using Google Workspace or Microsoft Office
• Support data entry, CRM updates, and light bookkeeping as needed
• Assist with travel arrangements and itinerary planning
• Handle other ad hoc administrative tasks to support day-to-day business operations

Ideal Candidate Profile

The ideal candidate is a proactive problem solver who anticipates needs before they arise. They are comfortable working independently, prioritizing tasks without constant supervision, and communicating clearly through written and verbal channels. Strong attention to detail, discretion, and a calm, can-do attitude are essential to success in this role.

They have experience supporting executives or teams remotely and are confident using a wide range of digital tools such as project management platforms, CRMs, and cloud-based document systems. A genuine passion for helping others stay organized and productive sets them apart.

Qualifications

• 2+ years of experience in a virtual assistant, executive assistant, or administrative support role
• Fluent in English; excellent written and verbal communication skills
• Comfortable with tools like Google Workspace, Microsoft Office, Slack, Notion, Zoom, and task managers like Asana or Trello
• Strong time management skills and ability to meet deadlines independently
• High level of discretion and professionalism when handling confidential information
• Strong internet connection and quiet working environment for calls
• Availability to overlap with U.S. or client-specific working hours