Marketing Operations, Project Coordinator

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We are seeking a highly organized and detail-oriented Project Coordinator to support our Global Marketing Team in managing large, cross-functional projects. This role will be instrumental in driving project execution, ensuring deadlines are met, and expanding our use of Asana to improve task prioritization, collaboration, and efficiency. The ideal candidate will have Asana experience and a strong background in project coordination, with the ability to streamline workflows, manage timelines, and facilitate cross-team alignment. Additionally, this role will help develop clear and thorough project and creative briefs to ensure all stakeholders are aligned on project scope, objectives, and deliverables.

This role will collaborate closely with stakeholders across Europe, Latin America, and the United States , so strong time management skills are essential to ensure maximum effectiveness during overlapping business hours.

The ideal candidate will be located in or near Everett, Washington , and work in a hybrid model , with in-office presence Tuesday through Thursday to support in-person collaboration and alignment with local teams.

We are also open to considering qualified remote candidates based in the U.S. who can flexibly manage their time to support a global team and maintain strong communication across time zones. Occasional travel to the Everett office may be required for key meetings or planning sessions.

Key Responsibilities

• Project Coordination & Execution:
• Support the planning, execution, and tracking of large-scale, cross-functional marketing projects.
• Collaborate with multiple teams to define project goals, deliverables, and timelines.
• Monitor project progress, identify roadblocks, and escalate issues as needed.
• Brief Development & Scope Definition:
• Partner with stakeholders to draft clear and detailed project and creative briefs that outline objectives, deliverables, timelines, and success metrics.
• Ensure briefs clearly define the scope of work, required resources, and dependencies to prevent scope creep.
• Collaborate with creative and marketing teams to refine briefs, ensuring they are actionable and aligned with project goals.
• Asana Platform Management & Optimization:
• Serve as the Asana Ambassador, guiding the marketing team in optimizing and expanding their use of the platform.
• Help accelerate the adoption and expansion of Asana AI Studio in daily workflows, identifying opportunities to automate tasks, enhance productivity, and improve efficiency.
• Create and maintain project templates, workflows, and automation to streamline task management.
• Provide training and support to team members on advanced Asana features, driving consistency and adoption.
• Process Improvement:
• Identify and implement best practices and scalable processes to enhance project management efficiency across the global marketing organization.
• Develop and maintain rules, workflows, and automations that streamline project intake, task management, and reporting in Asana.
• Design solutions that improve visibility into team capacity and workload, enabling better prioritization and resource planning.
• Document and continually improve standard operating procedures (SOPs) that ensure consistency and clarity in execution.

Communication & Collaboration

• Act as a liaison between Product Marketing Managers, Field Marketing Managers, Functional Team Leaders, and operations, ensuring clear communication and alignment on project goals and timelines.
• Attend and lead the bi-weekly PPL Review meeting with leadership, where the team reviews workload and capacity to determine if new requests can be accepted.
• Review the new request queue, track decisions, and document outcomes.
• Send a summary email to the global marketing organization after each meeting, informing them of the decisions made.
• Prepare and present project status reports to stakeholders, highlighting key milestones and risks.

Qualifications

• 2-4 years of project coordination experience in a marketing or cross-functional environment.
• Proven ability to write clear and effective project/creative briefs that define scope and objectives.
• Advanced Asana proficiency with the ability to build complex workflows, automate processes, and train others.
• Strong organizational skills with a keen eye for detail and time management.
• Excellent communication skills with the ability to collaborate across teams.
• Experience with Agile or Scrum methodologies is a plus.
• Proficiency in Microsoft Office (Excel, PowerPoint), Miro

Preferred Skills

• Experience working in a global or matrixed organization.
• Strong understanding of workflow automation and process optimization, especially within project management tools like Asana.
• Proven ability to design scalable systems that support capacity planning, team visibility, and request prioritization.
• Experience with Asana AI Studio or other AI-powered productivity tools is strongly preferred.
• Familiarity with HTML, JavaScript, or Asana developer tools/APIs to support custom automations and integrations.
• Experience using Miro to brainstorm and collaborate with stakeholders to design flow charts and processes
• Ability to manage multiple projects simultaneously and adapt to shifting priorities.

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Fluke

Fluke is leading the world in creating software, test tools and technology that will support customers today and in the future. We are a customer-obsessed market leader with a strong reputation for reliability, quality and safety.A wholly owned subsidiary of Fortive Corporation (www.fortive.com), Fluke is a global corporation headquartered in the greater Seattle area. Driven by the successful Fortive Business System, Fluke offers the passion of a startup with the resources of a Fortune 500 company. We are focused on the growth of our individual employees, teams and the Fluke brand.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

Pay Range

The salary range for this position (in local currency) is 56,900.00 - 105,700.00

The salary range for this position (in local currency) is 56,900.00 - 105,700.00

We are an Equal Opportunity Employer

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

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