Executive Assistant

Description

Job Title: Executive Assistant

About the Company:

Our client is a dynamic media group specializing in digital content creation, marketing, and advertising solutions across multiple platforms. They partner with brands to develop compelling storytelling and strategic campaigns that drive engagement and growth.

Job Description:

We are seeking an Executive Assistant to provide comprehensive support to the CEO and one key team member. The ideal candidate will manage day-to-day operations, personal and professional scheduling, and ensure that communication and tasks flow seamlessly for both individuals.

Responsibilities:

• Coordinate and manage complex calendars, scheduling meetings, appointments, and travel arrangements for the CEO and designated employee.
• Organize and prioritize tasks using Asana to ensure all project milestones and deadlines are met.
• Serve as the primary point of contact: receive, draft, and send emails on behalf of the CEO and team member.
• Maintain clear communication channels via Slack, keeping stakeholders informed and escalating urgent matters.
• Leverage ChatGPT and other AI tools to draft correspondence, summarize briefs, and streamline routine workflows.
• Prepare daily agendas, briefing materials, and reminders to keep both executives on track.
• Handle confidential information with discretion and uphold a high level of professionalism.

Required Experience and Qualifications:

• Minimum of 2 years’ experience as an executive assistant, administrative coordinator, or similar role.
• Demonstrated proficiency with Asana and Slack
• Familiarity with Chat GPT and AI tools
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Strong time-management abilities and capacity to juggle multiple priorities.
• Proven discretion when handling sensitive or confidential information.

Preferred Skills:

• Familiarity with additional productivity tools (e.g., Google Workspace, Microsoft Office Suite).
• Experience creating reports, slide decks, or summary documents.
• Basic understanding of digital marketing or media production workflows.
• Ability to quickly adapt to new software and processes.
• Basic understanding of Adobe Creative Suite (e.g., Photoshop, Illustrator, InDesign).

Personality:

• Highly organized and detail-oriented.
• Proactive problem-solver with a “can-do” attitude.
• Adaptable, calm under pressure, and resilient.
• Professional demeanor with strong interpersonal skills.
• Trustworthy, discreet, and committed to maintaining confidentiality.

Software & Tools:

• Asana
• Slack
• ChatGPT or equivalent and other AI tools
• Google Workspace (Docs, Sheets, Calendar) or Microsoft Office Suite

English Level:

C1

Schedule:

9 - 5 EST

Salary and Benefits:

Payment in USD or Local Currency according to candidate’s preference.